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We use cookies on our website to store usage information to help provide a … financial standing and financial details; education, training and employment experience; confirm that it has provided staff guidance on confidentiality and data protection; and. Data Security and Protection Toolkit and NHSmail Training Home Latest Guidance Data Security and Protection Toolkit and NHSmail Training. For further detail, please refer to Requirements Spreadsheet. confirm that there is a policy and staff guidance on data quality; confirm that data quality metrics and reports are used to assess and improve data quality (only applicable to Categories 1 and 2); confirm that a data quality forum monitors the effectiveness of data quality assurance processes (only applicable to Categories 1 and 2); confirm that a records retention schedule been produced; provide details of when personal data disposal contracts were last reviewed/updated; and. Internet Explorer is now being phased out by Microsoft. Requirements with respect to roles and responsibilities for the management of confidential data are laid down by Security Standards 1 and 2 of the DSP Toolkit. They range from large centrally supported single sites, to sites spread across a geographic area with local management, to a one building estate with a single PC in the back office. it ensures that passwords are suitable for the information it is are protecting (Assertion 4.5). toolkit to provide assurance that they are practising good data security and that personal information is handled correctly. Assertions are positive statements which organisations must review and (where appropriate) confirm. The assertions and evidence items relating to such requirements reflect the fact that having the right people engaged in senior data security and protection roles can make a significant difference to data security and protection by promoting organisational buy-in. In particular, in order to demonstrate compliance with Security Standard 3, an organisation required to carry out DSP Toolkit self-assessment must be able to assert that: For more detailed guidance on data security and protection training, you may refer to the Big Picture Guide on Data Security Standard 3 - Training. The Data Security and Protection (DSP) Toolkit is an online tool that enables relevant organisations to measure their performance against the data security and information governance requirements mandated by the Department of Health and Social Care (DHSC), notably the 10 data security standards set out by the National Data Guardian in the 2016 Review of data security, consent … The Data Security and Protection Toolkit is an online self-assessment tool that all organisations must use if they have access to NHS patient data and systems. AJ Thompson, CCO at Northdoor plc, highlights the need for NHS Trusts to demonstrate GDPR compliance and protect its infrastructure ahead of the new Data Protection and Security Toolkit (DPST) deadline. It is not just about your technology. The DSP Toolkit is not contained within a single document, and instead comprises of the following documents: The Requirements Spreadsheet provides a breakdown of the 10 Security Standards, assertion statements, and evidence items that comprise the framework of the DSP Toolkit. Article 34 of the GDPR also makes it a legal obligation to communicate the breach to those affected without undue delay when it is likely to result in a high risk to the rights and freedoms of individuals. By completing an online self-assessment tool, your organisation can benchmark performance against the National Data Guardian’s ten Data Security Standards. Complete the Data Security and Protection Toolkit (DSPT) As a software developer, you might come into contact with patient data, for example when supporting your end users. respond to lessons learned and direct feedback from users following the first year of the DSP Toolkit; improve the targeting of requirements to different categories of organisations; rationalise some of the GDPR evidence items which are now considered 'business as usual'; Appendix 1 – Assertions and Evidence Statements (only available for download. whether a written data-sharing agreement or contract is in place and when it ends; specify whether were information flows approved by the board or equivalent; provide a list of all systems/information assets holding or sharing personal information; and, confirm that the organisation compliant with the. We have detected that you are using Internet Explorer to visit this website. The DSPT is an online self-assessment tool that enables relevant organisations to measure their performance against the National Data Guardian’s 10 data security standards. In addition, it highlights that it is important to inform staff of the pitfalls of using their own storage and sharing for business related information and to provide an easily accessible alternative. In order to evidence this assertion, an organisation (all categories) must: The DSP Toolkit's assertions and evidence items principally relate to ensuring responsible and effective governance of personal data within healthcare organisations. there is a clear understanding of what personal confidential information is held (Assertion 2.1); and. The Data Security and Protection (DSP) Toolkit is a free, online self-assessment tool created by the National Health Service (NHS). The DSP (Data Security and Protection) Toolkit. the organisation understands and manages security risks to networks and information systems from your supply chain (Assertion 10.5). Further guidance materials are available via the DSP Toolkit Help page. You should use a modern browser such as Edge, Chrome, Firefox, or Safari. NHS Digital’s Data Security and Protection Toolkit (DSPT) is a free, online self-assessment of your compliance with: CQC Key Lines of Enquiry; Data protection law ; the 10 Data Security Standards. All organisations that access NHS patient data and systems must demonstrate their compliance with the DHSC (Department of Health and Social Care)’s data security and information governance requirements. This replaces the previous SIRI reporting tool which was part of the previous Information Governance Toolkit. it is able to name its suppliers, the products and services they deliver and the contract durations (Assertion 10.1); basic due diligence has been undertaken against each supplier that handles personal information in accordance with ICO and NHS Digital guidance (Assertion 10.2); all disputes between the organisation and its suppliers have been recorded and any risks posed to data security have been documented (Assertion 10.3); all instances where organisations cannot comply with the NDG Standards because of supplier-related issues are recorded and discussed (Assertion 10.4); and. Further detail on the compliance assertions (and corresponding evidence items, where particularly useful) on data management relevant to each Security Standard is provided below. Adult social care providers now have access to an updated tool to check if they are practising good data security and handling personal information correctly. Network Components: Physical devices which are required for communication and interaction between devices on a computer network including, but not limited to firewalls, switches and hubs, bridges, routers, and wireless access devices. Under Article 33 of the GDPR, personal data breaches must be notified to the ICO within 72 hours, unless such breaches are unlikely to result in a risk to the rights and freedoms of individuals. The DSP Toolkit focuses on data security, and organisations are required confirm a range of assertions and support these using evidence. The NHS Digital Data Security and Protection Toolkit (DSPT) is a replacement for the Information Governance Toolkit and was introduced in April 2018. You're all set to get top regulatory news updates sent directly to your inbox. Data Security & Protection Toolkit and NHSmail Pip Tomalin –NHS England and NHS Improvement (Midlands) E: philip.tomalin@nhs.net May 2019. Technical data security measures are outlined under Security Standard 8 and 9 of the DSP Toolkit, in relation to ensuring operating systems, software, and internet browsers are supported (Security Standard 8), and implementing a strategy to protect IT systems from cyber threats (Security Standard 9). What is the NHS Data Security and Protection Toolkit? Log in with NHSmail. NHS Data Security & Protection Toolkit. Data Security and Protection Toolkit: updated for social care providers. For further detail, please refer to Requirements Spreadsheet. Submissions are made annually and are normally due by 31 March each year, although government arm’s-length bodies and NHS trusts must have completed baseline assessments by the end of the preceding October. In particular, in order to demonstrate compliance with Security Standard 5, an organisation required to carry out DSP Toolkit self-assessment must be able to assert that: For more detailed guidance on reviewing security processes, you may refer to the Big Picture Guide on Data Security Standard 5 – Process Reviews. For these organisations, annual DSP Toolkit assessments are required for either or both of two purposes: Organisations carrying out their first assessment should complete this in line with the contract of services they are party to, or as required by the tendering process they are involved in. Thanks for signing up! Topics: Data Security Health | Pharmaceutical. 6.4. The Data Security Awareness programme is also available to NHS healthcare staff via the Electronic Staff Record (ESR). Select Your Currency. In order to evidence this assertion, the organisation (all categories, unless otherwise specified) must: In addition, organisations are required to ensure the accountability of suppliers under Security Standard 10. First, log in to the Data Security and Protection Toolkit as usual. Security Standard 8 provides a risk management framework for assessing software vulnerabilities within an organisation's IT estate, requiring organisations to know their IT estate, and identify, manage and prioritise risks, taking into account financial and technological constraints, among others. Security Standard 4 requires organisations to implement careful and proactive management of access controls in order to ensure the security of confidential personal information in their systems. Although there are safe and secure alternatives such as NHSmail and secure file transfer, these invariably tend to be more complex. In particular, in order to demonstrate compliance with Security Standard 10, an organisation must be able to assert that: The specific evidence items required to evidence these assertions vary between organisation type. Organisation search News Help List of Help. In particular, in terms of compliance with Assertions 1.1 and 1.2 (see below), the DSP Toolkit identifies the SIRO and Caldicott Guardian as the key individual roles relevant at senior level. NHS Data Security & Protection Toolkit. Save and organize information most relevant to you, Share your research and collaborate with other DataGuidance users, Get alerts based on your topics of interest, UK - NHS Data Security and Protection Toolkit Standard, The Data Security and Protection ('DSP') Toolkit, Review of Data Security, Consent and Opt-Outs, Your Data: Better Security, Better Choice, Better Care, General Data Protection Regulation (Regulation (EU) 2016/679), Network and Information Systems ('NIS') Regulations 2018, Information Security Management: NHS Code of Practice, Records Management Code of Practice for Health and Social Care 2016, Medicines and Healthcare products Regulatory Agency, Big Picture Guide on Data Security Standard 1 – Personal Confidential Data, Big Picture Guide on Data Security Standard 2 – Staff Responsibilities, Big Picture Guide on Data Security Standard 3 - Training, Big Picture Guide on Data Security Standard 4 – Managing Data Access, Big Picture Guide on Data Security Standard 5 – Process Reviews, Big Picture Guide on Data Security Standard 8 – Unsupported Systems, Big Picture Guide on Data Security Standard 9 - IT Protection, Big Picture Guide on Data Security Standard 10 – Accountable Suppliers, Big Picture Guide on Data Security Standard 6 – Responding to Incidents, Big Picture Guide on Data Security Standard 7 – Continuity Planning, Guide to the Notification of Data Security and Protection Incidents, Data Security and Protection Incident Reporting Tool, UK: Brexit deal includes provisions on free flow of data and potential future adequacy decision. View. Health and care organisations are encouraged to conduct staff awareness surveys to gauge staff understanding of data security. Find out more about cookies . Providers of NHS services within England, including community pharmacy contractors, are required to give information governance assurances to the NHS each year via an online self-assessment – the Data Security and Protection Toolkit (previously called the ‘IG toolkit’). To that end, organisations can publicise their DSP Toolkit self-assessment to demonstrate their compliance. Data Security and Protection Toolkit. The new incident reporting tool reflects the new reporting requirements of the General Data Protection Regulation (GDPR), and for relevant organisations the Networks and Information System (NIS) Regulations. The Analyst Team work closely with clients to direct their research for the production of topic-specific Charts. The Data Security and Protection (DSP) Toolkit replaced the Information Governance (IG) Toolkit in April 2018. In order to evidence this assertion, organisations (all categories, unless otherwise specified) must: There is limited guidance within the DSP Toolkit and its supporting documents in relation to data transfers. In addition, completion of the DSP Toolkit is obligatory for any party seeking approval for access to NHS patient information from either the Confidentiality Advisory Group or NHS Digital. In total there are 179 evidence items. What health and care organisations must do to look after information properly, covering confidentiality, information security management … 4) Be able to explain how to access the Data Security and Protection toolkit. In particular, data management requirements are addressed in relation to Security Standards 1-5. Get the Latest News. First published on 8 March 2018, it replaced the NHS' Information Governance ('IG') Toolkit, with substantial reforms in order to, among other things, ensure alignment with the ten NDG data security standards and the General Data Protection Regulation (Regulation (EU) 2016/679) ('GDPR'). the organisation is protected by a well-managed firewall (Assertion 9.7). Then, go to your “account” page then follow the instructions to migrate your account to use NHSmail.. Once complete, you should choose 'log in with NHSmail' every time you log in. NHS organisations (e.g. The Data Security and Protection Toolkit (DSP Toolkit) ensures that NHS-related bodies are adhering to an agreed security standard. Further details are available here. The materials herein are for informational purposes only and do not constitute legal advice. NHS organisations will be offered free cyber security services from NHS Digital’s Data Security Centre through a new agreement with Accenture. It is about any information you hold about any person – staff, residents or visitors. This increased accountability in turn brings increased public confidence that the NHS and partner healthcare organisations can be trusted with personal data, minimising the likelihood and scale of individuals withdrawing their consent for the sharing of their personal data. Data Security and Protection Toolkit Assurance 2018/19. Guidance materials are available to support organisations assess whether incidents should be reported (https://www.dsptoolkit.nhs.uk/Help/29). The Data Security and Protection Toolkit uses cookies to improve your on-site experience. UK. The assertions and evidence items relevant to vendor management are considered in further detail under section. Learning Needs Analysis ('LNA'): A process which identifies current skills, knowledge and attitudes in relation to current and anticipated gaps in training and development needs. Data Security and Protection Toolkit. specify whether the organisation has been subject to any ICO enforcement action during the past 12 months (not applicable for Category 4 organisations). Data released through a Freedom of Information request in July revealed that NHS email systems were subjected to 11.4 million attempted cyber-attacks over a three-year period. If the incident also involves personal confidential information, it can also be a data breach which requires reviewing to see if it is notifiable to interested parties, including the Information Commissioner's Office ('ICO'). acute trusts, ambulance trusts, mental health trusts, clinical commissioning groups) including foundation trusts and NHS community health providers; primary care providers (e.g. Every organisation within the scope of the DSP Toolkit will fall into one of the four following categories: These classifications are intended to reflect the differing levels of data security risk, IT arrangement, and digital maturity at each level. have either direct or indirect access to national informatics services. Such organisations are required to carry out self-assessments of their compliance against the 10 Security Standards, through confirming assertions, and providing supporting evidence, allowing them to assess whether they are handling data appropriately and protecting it against unauthorised access, loss, damage and destruction. The IG Toolkit assessed performance against three levels (1, 2 and 3); organisations were required to provide evidence of compliance with (at least) level 2 for all elements of their assessment. all networking components have had their default passwords changed (Assertion 9.1); a penetration test has been scoped and undertaken (Assertion 9.2); systems which handle sensitive information or key operational services shall be protected from exploitation of known vulnerabilities (Assertion 9.3); it has demonstrable confidence in the effectiveness of the security of your technology, people, and processes relevant to essential services (Assertion 9.4); a data security improvement plan has been put in place on the basis of the assessment and has been approved by the Senior Information Risk Officer ('SIRO') (Assertion 9.5); it securely configures the network and information systems that support the delivery of essential services (Assertion 9.6); and. action is taken to address problem processes as a result of feedback at meetings or in year (Assertion 5.3). House Keeping. In addition to the NDG Review Security Standards, the DSP Toolkit intends to draw together the information governance and data protection requirements and best practices of applicable legislation, including: DSP Toolkit assessments must be completed and published by all organisations which: This includes social care providers that provide care through the NHS Standard Contract. 3. The Toolkit enables organisations to measure their performance against the data security and information governance requirements mandated by the Department of Health and Social Care (DHSC). internal Codes of practice for handling information in health and care. NHS Digital continues to update its data security toolbox against a backdrop of evolving threats. The NHS DSP Toolkit is an online self-assessment tool that enables organizations to measure their security performance against the National Guardian’s ten Data Security Standards (NDG Standards). The DSP Toolkit is reviewed annually. Where a first assessment is being carried out as part of an application for national systems and services, the organisation should complete this as soon as they are able as access will not be granted until an assessment has been published and reviewed by NHS Digital. In particular, it recognises that storing and transferring information securely and legally can be a challenge, now that consumer cloud storage and sharing is simple and free. Category 2 – Arm's length bodies, CCGs and CSUs; Security Standard 1 – Personal Confidential Data; Security Standard 2 – Staff Responsibilities; Security Standard 4 – Managing Data Access; Security Standard 6 – Responding to Incidents; Security Standard 7 – Continuity Planning; Security Standard 8 – Unsupported Systems; Security Standard 10 – Accountable Suppliers. The Data Security and Protection Toolkit is an online self-assessment tool that allows organisations to measure their performance against the National Data Guardian’s 10 data security standards. A second or subsequent assessment can be started at any time but in all cases the final publication must be made online by 31 March each year. Security Standard 1 requires that personal confidential data is handled, stored and transmitted securely. Caldicott Guardian: A senior person within a health or social care organisation who makes sure that the personal information about those who use its services is used legally, ethically and appropriately, and that confidentiality is maintained. describe how transparency information (e.g. The NHS began developing the DSP Toolkit following the publication of the NDG Review in July 2016 and the government's subsequent response: Your Data: Better Security, Better Choice, Better Care. The DSP Toolkit assessment should be completed within given timelines determined by the approval processes concerned. there is clear understanding and management of the identified and significant risks to sensitive information and service (Assertion 1.8). This is achieved by submitting a self-assessment using the DSP (Data Security and Protection) Toolkit, an online tool that replaced the IG Toolkit in April 2018. It is now essential all organisations that have access to or host NHS patient data and systems use this toolkit. Data breaches that originated before 25 May 2018 which have come to light after this date must be reported on the DSP Toolkit Reporting Tool. Category: Templates & Checklists × Choose Your Billing. The Big Picture Guide on Process Reviews references data transfers as a process that should be subject to the review requirements of Security Standard 5. The Walton Centre NHS Foundation Trust, Lower Lane, Fazakerley, Liverpool, L9 7LJ, UK Tel: 0151 525 3611. 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